Privacy Statement

PRIVACY STATEMENT

The Sobey-Jones Educational Foundation is a Charitable Incorporated Organisation (Registered Charity no. 1175268) whose exclusive purpose is to provide awards and grants to students in higher education. The award application process requires the submission of personal information in order for us to determine whether or not an award or grant can be considered.

We are committed to safeguarding the privacy of our website visitors and award applicants; this policy therefore explains how we will treat your personal information.

What information is collected and how is it used?

  1. If you visit our website: The Sobey-Jones Educational Foundation may collect

    a. information about your equipment and about your visits to and use of this website (including your IP address, geographical location, browser type and version, operating system, length of visit, page views and website navigation);

    b. any other information that you choose to send us via the website contact form.

    The Sobey-Jones Educational Foundation does not engage in any direct marketing or targeted fundraising activities. Therefore, any information you send us will never be used for these purposes, nor will it be shared with any third parties for similar purposes.

    Cookies
    This website uses cookies. By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.

    From time to time we may use Google Analytics to analyse the general use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users’ computers. The information generated relating to our website is used to create reports about the use of the website. Google will store this information. Google’s privacy policy is available at: http://www.google.com/privacypolicy.html.

    Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third party cookies. Each browser is different, so check the ‘Help’ menu of your particular browser to learn how to change your cookie preferences. Blocking all cookies will, however, have a negative impact upon the usability of many websites, including this one.

  2. If you apply for an award: The Sobey-Jones Educational Foundation will collect and store the information you have submitted on the application form.

    In the first instance, we only ask you to provide the personal information necessary for your initial application. This includes your name, address, an email address and/or telephone number. Should you be shortlisted for an award, we may then ask for further information to verify your identity and confirm that you are under 25 years of age.

    We will only retain your personal information for as long as is necessary to fulfill the intended purpose and to comply with any legal, accounting or taxation requirements (where we may be obliged to hold it for up to seven years). Any personal information that is no longer required will be destroyed.

  3. Other personal information use
    We may also use your personal information to:

    1. administer the website,
    2. improve your browsing experience by personalising the website,
    3. enable your use of the services available on the website,
    4. deal with enquiries and complaints made by or about you relating to this website.
  4. Disclosures
    The Sobey-Jones Educational Foundation will only use your personal information for the purposes outlined above. Under exceptional circumstances, The Sobey-Jones Educational Foundation may disclose your personal information to the extent that it is required to do so by law, in connection with any legal proceedings or prospective legal proceedings, and in order to establish, exercise or defend its legal rights.

    Except as stated in this privacy policy, we will not provide your information to any third parties.

Keeping your personal information secure

All personal information we receive from you will be securely stored and will not be accessible to anyone other than trustees of The Sobey-Jones Educational Foundation. We will take all reasonable technical and organisational precautions to prevent the loss, misuse or alteration of that personal information.

Email: If you choose to communicate with us via email, please note that, despite all of our precautions, no data transmission over the internet can be guaranteed to be 100% secure. Any personal information you disclose to us via email is therefore at your own risk.

Deleting or accessing your personal information

At any time you may ask us to delete the personal information we hold, provided that its deletion does not contravene any statutory retention obligations. If your data cannot be deleted because it is required for taxation or legal reasons, it will be restricted and not used for any other purpose. You can either email us via our contact form or write to us at the address below.

You may also ask us to provide the personal information we hold about you. (For security purposes, provision of such information will be subject to the supply of appropriate evidence of your identity.) You can either email us via our contact form or write to us at the address below. We aim to respond to all legitimate requests regarding the deletion of and access to your personal information within one month.

Updating your information

If you need to update or correct any of the personal information we hold, please email us via our contact form or write to us. We aim to respond to all legitimate requests regarding the updating of your personal information within one month.

International data transfers

The Sobey-Jones Educational Foundation does not transfer any personal information outside the European Economic Area (EEA).

Occasionally, personal information may be voluntarily submitted, for example by award winners, for use on the website. This will be published on the internet and can therefore be accessed worldwide. Such information will never be published without The Sobey-Jones Educational Foundation first having obtained written consent from the person concerned.

Third party websites

The website contains links to other websites. The Sobey-Jones Educational Foundation is not responsible for the privacy policies or data protection practices of third party websites.

Policy amendments

Our privacy statement may be updated from time to time, so please check this page occasionally to ensure that you are happy with any changes.

Contact

If you have any questions about this privacy statement or concerns about our treatment of your personal information, please email us via our contact form, or write to us at: The Sobey-Jones Educational Foundation, Greenhill House, 26 Greenhill Crescent, Watford Business Park, Watford WD18 8JA.

The data controller is The Sobey-Jones Educational Foundation. This privacy statement was last updated on 22nd May 2018.